Privacy Policy
Last updated: August 2026
The Stamford Art Association (“SAA,” “we,” “us,” or “our”) respects the privacy of members, artists, donors, visitors, volunteers, students, and supporters. This Privacy Policy explains how we collect, use, share, and protect information when people visit our website or interact with us online.
Information We Collect
We may collect information that you voluntarily provide to us when you:
Contact us through our website
Become an SAA member
Submit artwork or information for an exhibition or program
Register for an event, class, or program
Make a donation
Inquire about gallery rental
Subscribe to our email communications
Volunteer with SAA
Otherwise communicate or interact with the Stamford Art Association
Depending on the interaction, information may include your name, email address, mailing address, telephone number, artist information, organization or business affiliation, and other information you choose to provide.
When you make a payment or donation through PayPal, payment information is processed by PayPal according to its own privacy practices and policies. SAA does not need to receive or retain your full payment card information in order to process your donation.
Information Collected Automatically
When you visit the SAA website, certain information may be collected automatically through cookies, analytics tools, and similar technologies.
This may include information such as:
Browser and device type
IP address
Approximate geographic location
Pages visited
Referring website
Date and time of visits
Website interactions and usage information
SAA uses this information primarily to operate, maintain, secure, and improve its website and to understand how visitors use our online resources.
Our website hosting provider may collect and process visitor information as part of providing hosting and related website services. Our hosting platform may use cookies and similar technologies for necessary website functions, analytics, and performance.
Analytics
SAA uses a third-party analytics service to better understand how visitors use our website and to evaluate website traffic and performance.
This analytics service may collect information such as the number of users, session information, approximate geographic location, browser and device information, and interactions with the website.
Our analytics provider uses cookies and similar technologies to distinguish users and sessions and to generate website usage statistics.
SAA uses analytics for website measurement and improvement and does not use analytics tools to intentionally collect sensitive personal information.
Cookies
The SAA website uses cookies and similar technologies that help the website function properly and may help us understand website traffic and visitor activity.
Some cookies are necessary for the operation and security of the website. Other cookies, including analytics or performance cookies, may be used depending on the website's configuration and your privacy preferences.
Third-party services embedded or connected to the SAA website may also use cookies or similar technologies according to their own policies.
Where applicable, visitors may manage cookie preferences through the cookie controls provided on the SAA website.
Contact Forms and Other Submissions
When you submit information through an SAA website form, we collect the information necessary to respond to your inquiry or provide the requested service.
This may include information submitted through forms relating to:
General inquiries
Membership
Exhibitions and open calls
Gallery rental
Events and programs
Volunteering
Donations or other organizational activities
We use this information for legitimate organizational purposes, including responding to inquiries, administering programs, processing requests, and communicating with participants.
Email Communications
SAA uses a third-party email marketing platform to manage email communications and newsletters.
If you subscribe to SAA email communications, your email address and other information you provide may be transferred to our email service provider for the purpose of managing subscriptions and sending communications on behalf of SAA.
You may unsubscribe from marketing or newsletter communications at any time by using the unsubscribe link included in SAA emails.
SAA may continue to send certain administrative or transactional communications when necessary to provide a service or manage an existing relationship with you.
Our email service provider maintains its own privacy policies and practices concerning information processed through its services.
Donations and Payments
SAA accepts donations through a third-party payment processor.
When you make a payment or donation through PayPal, PayPal processes the payment information according to its own privacy practices and policies. SAA does not receive or retain your full payment card information.
Our payment processor operates as a separate service provider and maintains its own privacy statement governing information processed through its services.
SAA may retain information about donations as necessary for organizational, accounting, tax, legal, and recordkeeping purposes.
Exhibition and Artist Information
When artists submit work to SAA exhibitions, open calls, awards, or other opportunities, SAA may collect information such as the artist's name, contact information, artwork title, medium, dimensions, artist statement, biography, artwork images, and other information necessary to administer the opportunity.
SAA uses a third-party exhibition submission platform to receive and manage artist entries. Information submitted through this platform may be processed and stored by the platform provider on behalf of SAA.
Artists should review the submission platform's privacy practices and terms when submitting an application or artwork. SAA may also receive and retain information submitted through this platform for purposes including exhibition administration, jurying, artist communication, recordkeeping, and promotion.
Information about participating artists and their artwork may be published on the SAA website, social media, exhibition materials, catalogs, promotional materials, or other communications related to SAA programs.
Artists should not submit personal information about another individual unless they have permission to provide that information to SAA.
Embedded Content and Third-Party Services
The SAA website may include content or services provided by third parties, such as embedded maps and social media feeds.
Maps
SAA may embed a third-party map service to provide information about our location and events. When you interact with an embedded map, the map provider may collect information according to its own privacy policies and terms.
Social Media
SAA may display social media content or feeds on its website. When social media content is embedded on the website, the relevant platform may collect information about visitors according to its own privacy practices.
Because these services are operated by third parties, their privacy practices are governed by their respective policies and may change independently of SAA.
How We Use Information
SAA may use information we collect to:
Provide and administer memberships
Process donations and payments
Respond to inquiries
Administer exhibitions, programs, classes, and events
Process artist submissions
Communicate with members, artists, donors, volunteers, and supporters
Send newsletters and organizational updates to subscribers
Administer gallery rentals
Maintain organizational and financial records
Improve our website and online services
Understand website traffic and usage
Promote SAA programs, exhibitions, and activities
Protect the security and integrity of our website and services
Comply with applicable legal and regulatory requirements
How We Share Information
SAA does not sell personal information.
We may share information with trusted service providers when necessary to operate the organization and provide services to you. These providers may include website hosting, email communication, payment processing, analytics, exhibition submission management, and other technology or administrative services.
These third-party providers may process information according to their own privacy policies and terms.
SAA may also disclose information when required by law, legal process, or governmental request, or when reasonably necessary to protect the rights, safety, property, or security of SAA, our community, or others.
Public Information
Some information submitted to SAA may be made publicly available as part of our mission and activities.
For example, an artist's name, artwork title, artwork image, biography, or exhibition information may appear on the SAA website, social media, exhibition materials, or promotional communications.
Please consider this before submitting information that you do not want publicly displayed.
Photography and Video
SAA may photograph or record exhibitions, programs, openings, classes, community events, and other activities for promotional, educational, archival, and organizational purposes.
Photographs or recordings may be used on the SAA website, social media, newsletters, publications, promotional materials, and other communications.
For additional information, please see our Photography & Media Policy.
Data Security
SAA takes reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, loss, misuse, or disclosure.
However, no method of transmitting or storing information online can be guaranteed to be completely secure.
Data Retention
SAA retains personal information for as long as reasonably necessary to fulfill the purposes for which it was collected, maintain organizational and financial records, administer programs and relationships, resolve disputes, comply with legal or regulatory obligations, and protect SAA's legitimate interests.
Retention periods may vary depending on the type of information and the purpose for which it was collected.
Your Privacy Choices
Depending on the circumstances and applicable law, you may have the right to request access to, correction of, or deletion of certain personal information held by SAA.
You may also unsubscribe from SAA marketing and newsletter communications at any time by using the unsubscribe option included in those communications.
If you have questions about your personal information or would like to make a privacy-related request, please contact the Stamford Art Association using the contact information provided below.
Children's Privacy
The SAA website is intended for a general audience. SAA does not knowingly collect personal information from children through the website for purposes unrelated to SAA programs or activities.
Parents or guardians who have questions about information provided by a child in connection with an SAA program may contact us.
Third-Party Services
Our website uses third-party services to support website functionality, communications, payments, analytics, exhibition submissions, and other organizational activities. These services may include:
Website hosting and infrastructure
Website analytics
Embedded maps
Email marketing and communications
Payment processing
Embedded social media content
Exhibition submission management
These third-party services may collect or process information according to their own privacy policies and terms.
SAA does not sell personal information. Information may be shared with trusted service providers when necessary to provide services, administer SAA programs, process transactions, communicate with participants, or operate the organization.
Changes to This Privacy Policy
SAA may update this Privacy Policy from time to time to reflect changes in our website, services, technology, or applicable requirements.
When we make changes, we will update the "Last updated" date at the top of this page. We encourage visitors to review this policy periodically.
Contact Us
If you have questions about this Privacy Policy or SAA's privacy practices, please contact:
Stamford Art Association
39 Franklin Street
Stamford, CT 06901
stamfordartassn@optonline.net